Do I 9s Expire?

When can you destroy an I 9?

You can destroy a former employee’s I-9 records one year from the date of termination or three years from the date of hire, whichever is later.

Current employee’s I-9 records must be maintained for their entire period of employment..

How long is an I 9 good for?

three yearsFederal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire, or one year after the date employment ends, whichever is later.

Does an I 9 Form expire?

A: Employers must retain I-9 forms for at least three years, or for one year following the employee’s separation from the company, whichever is later. It is a best practice to store all I-9 forms together in one file since they must be produced promptly following an official government request.

Can I 9s be stored electronically?

Forms I-9 may be stored on paper, microfilm, microfiche or electronically. Completing Form I-9, Employment Eligibility Verification, requires collecting personal information about employees.

Can you accept an expired driver license for I 9?

No. An employer may not accept an expired driver’s license at the time of completion of the Form I-9. However, if an employee presents a current driver’s license, the fact that it will expire in the future does not prevent an individual from using the driver’s license to establish his or her identity.

What if an employee never completed an i9?

Failure to comply with I-9 verification and document retention requirements could result in a penalty. The minimum penalty for a first offense is $110; the maximum penalty is $1,100. Penalties are assessed based on several factors, including: The size of the employer.

Does I 9 address have to match driver’s license?

In section 1 of the I-9 form you have to fill in your address. Additionally, you have to provide at least one of the qualifying documents from List A (must be current and not expired), or 1 document each from both List B and List C (also current and not expired.)

What triggers an I 9 audit?

An I-9 audit can be triggered for a number of reasons, including random samples and reporting by disgruntled employees (or ex-employees). Certain business sectors, for example food production, are especially susceptible to I-9 audits, and “silent raids” by ICE.

How long can u use an expired ID?

TSA will accept expired driver’s licenses or state-issued ID a year after expiration or 60 days after the duration of the emergency, whichever is longer.”

Do employees have to fill out a new I 9 every year?

Employees rehired three years after you originally completed their Form I-9 must complete a new Form I-9.

Who needs an I 9?

All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form.

Can you accept copies of documents for I 9?

May I accept a copy of a document from an employee? No. Employees must present original documents. The only exception is that an employee may present a certified copy of a birth certificate.

When did I 9s become required?

Nov. 6, 1986You are required to complete and retain a Form I-9 for every employee you hire for employment in the United States, except for: Individuals hired on or before Nov. 6, 1986, who are continuing in their employment and have a reasonable expectation of employment at all times.

What happens if i9 is not completed in 3 days?

If the new hire does not present acceptable identification documents by the end of three business days after the first day of work for pay, you may terminate the employee for failing to complete the I-9 form.

Are employers required to verify i 9?

To comply with the law, employers must: Verify the identity and employment authorization of each person they hire; Complete and retain a Form I-9, Employment Eligibility Verification, for each employee; and. Refrain from discriminating against individuals on the basis of national origin or citizenship.

How do I keep my i 9 employee?

How to Retain and File I-9 FormsStep 1: Maintain Separately from Personnel Records. … Step 2: Develop an Administrative Section. … Step 3: File Active Employee I-9s Alphabetically. … Step 4: Develop Terminated Employee Section. … Step 5: Assess Retention Requirements. … Step 6: Organize Terminated Employees’ I-9s Chronologically by Retention Date.More items…•