What Are The Qualities Of A Good Filing System?

What is filing and its importance?

Filing helps in protection of important documents from fire, dust, insects, theft and mishandling.

Previous records are base of past records, and they are used as an immediate reference.

It helps in documentation of proof and legal evidence in the time of disputes.

It helps in formulation of future planning..

What are the 7 steps to organize a home filing system?

InstructionsGather All of Your Papers in 1 Spot. … Separate Your Papers Into 5 Categories. … Discard Documents You Don’t Need. … Organize the Archive File. … Arrange the Household File. … Set Up the Action File.

Why do we need file?

The most important purpose of a file system is to manage user data. This includes storing, retrieving and updating data. Some file systems accept data for storage as a stream of bytes which are collected and stored in a manner efficient for the media.

What are the advantages of filing?

Benefits of Filing Income Tax Return on time – AY 2019-20Easy Loan Approval. … Claim Tax Refund. … Income & Address Proof. … Quick Visa Processing. … Carry Forward Your Losses. … Avoid Penalty. … Refer & Earn upto Rs.

What is modern filing system?

In this system, papers are chronologically placed one upon another in a flat or sleeping position in the file. For the easy identification of files, they are classified into alphabetical, numerical, geographical and subject bases.

Why is it important to have a good filing system?

Documents that are cared for will not easily tear, get lost or dirty. A filing system is the central record-keeping system for an organisation. It helps you to be organised, systematic, efficient and transparent. It also helps all people who should be able to access information to do so easily.

How do you maintain a good filing system?

Maintaining the filing systemKeep documents that are waiting to be filed in trays, do not leave them lying about on desks or shelves.File documents away at least once a day, or if your organisation is very small you can do it once a week.Do not put too much in files or folders.More items…

What are the two most common filing techniques?

There are 2 main methods of filing, which are Loose Leaf method and secondly, the Collective method. Documents are filed individually in a normal file, holes are punched in the documents and then they are filed.

What are the two main patient filing systems?

Numerical filing systems There are two main systems of filing records numerically: straight numeric and terminal digit.

What are the 5 basic filing systems?

Include why each step (conditioning, releasing, indexing, etc.) is important. (See Chapter 14, pages 255–256 of your text). The five basic filing steps are conditioning, releasing, indexing and coding, sorting, and storing and filing. Conditioning is essentially prepping the paperwork to be filed.

What is the most common filing system?

The most common filing systems are easy to implement and provide a means of effective file management.Alphabetic Filing. Alphabetic filing is the most common filing system for less than 5,000 records. … Numeric Filing. … Alpha -numeric Filing. … Paperless Filing Systems.

What is manual filing system?

A manual filing system is “a structured set of personal data that are accessible according to certain criteria.”

What are the 3 types of filing systems?

Types of Filing Systems Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified.

What is minimum Misfiling?

13. Minimum Misfiling: The main difficulty is not concerned with filing but in finding the documents. Misfiling causes delay in the location of desired document. Hence, the authorized staff alone is permitted to have access to files.